Office sundries
Useful sentences
Can you have this file copied?
I need someone to bundle the copies for me.
Let me show you.
Turn on the power of the copier.
Can your copy machine make single sided copies?
Do you want black and white copies or color copies?
I want to enlarge the size.
How do you replace the ink cartridge?
Could someone add ink to the copier?
How many pages can the copier take for automatic feed?
Do you want me to stable these for you?
When you used the automatic feed, do you put the original face up or down?
We use the hand feed, when the automatic feed is not working.
I am looking for a paper tray.
The printer is ready to print now.
Please fax the file to me.
I sent a fax to you just now.
Could you pick up a fax for me?
My fax did not go through.
Paper ran out.
The copy machine is jammed.
The copier got a paper jam again.
The type writer is not working properly.
The whole punch also has a problem when I want to use it.
I suppose the scanner hates me.
The repairman said the projector was beyond saving.
We should call maintains.
We need to buy a new copier.
We want to buy some new office equipment.
Situational conversations
Dialogue one can you make copies for me?
A: Can you make copies for me?
B: How many copies of these files do you need?
A: I need 3 copies of each.
B: I see.
Dialogue two my printer is broken
A: Hello, Maintenance department?
B: Yes, is there anything I can do to help?
A: Yes, my printer is broken would you take a look at it?
B: No problem.
Dialogue three where is the paper shredder
A: Where is the paper shredder?
B: You know where the fax machine is?
A: Yeah.
B: The paper shredder is on the left of the fax machine.
Dialogue four I need you to fax something for me
A: We didn’t have time, I need you to fax something for me.
B: What is it?
A: A report to the sales department.
B: Do you have the fax number?
A: The number is on the cover page.
B: Ok, I will go and fax it.
Dialogue five single or double sided
A: Would you please make some copies of this report?
B: How many copies do you need?
A: Four copies.
B: Single or double sided?
A: Single sided please.
B: Ok, but I won’t be able to make copies until later this afternoon.
A: Why?
B: The copy machine is out of order so we are waiting for the repairman to come.
A: Ok, please have them done as soon as possible.
Dialogue six how to operate the various office machine
A：Now, I will show you how to operate the various office machines that you will be using.
B：I noticed that most equipment is quite new.
A：We have the best of everything because it is less expensive to operate and it has much lower Maintenance repair costs.
B：Quite reasonable.
A: The first equipment for you to learn is this high speed copier, it has fully automatic controls, so you just enter your requirements in the control panel and you can staple the pages too.
B: Sounds a little bit complicated.
A: Actually it is very easy to use, but it takes a while to learn the best settings.
B: I will ask you to help the first few times.